Standing Open Call for ITC Grants for Early Career Investigators

NEP4DISSENT (COST Action 16213) announces the Call for conference grants for doctoral

students and Early Career Investigators (ECIs) from COST Inclusiveness Target Countries

(ITC) to attend international science and technology related conferences on the topic of the

Action that are not organised by NEP4DISSENT.


  1. Conference Grants are reserved for PhD students and ECI’s with a primary affiliation in

an institution located in a participating ITC which has signed the Action’s Memorandum of


ITCs participating in NEP4DISSENT are: Albania, Bosnia-Herzegovina, Bulgaria, Cyprus,

Czech Republic, Estonia, Croatia, Hungary, Lithuania, Latvia, Luxembourg, Malta,

Montenegro, Poland, Portugal, Romania, Slovenia, Slovakia, the former Yugoslav Republic

of Macedonia, and Republic of Serbia.

Early Career Investigator (ECI) is a researcher within a time span of up to 8 years from the

date they obtained the PhD/doctorate (full-time equivalent).

  1. The applicant must make an oral/poster presentation at the conference in question and

must be listed in the official event/conference programme. The main subject of the oral

presentation / poster presentation / speech at the approved conference must meet the scientific

objectives of the Action and must acknowledge COST.

  1. The participation of each applicant must be pre-approved by the Award Committee of

NEP4DISSENT (see Evaluation section below).

  1. Attendance at European conferences is preferred. However, conferences held elsewhere

can also be considered.


This is a standing call with following collection dates: 15 September 2018; 1 November

2018; 1 January 2019; and 1 March 2019. Further collection dates will be announced in April


Successful applicants will be notified within the next ten working days from the collection

date. Individual cases of evidenced need to speed up the decision procedure will be

considered upon request sent to the Chair/Vice-Chair of your Working Group.

Eligible applicants must submit their conference grant requests online at the following web


In the online application form, you will need to provide details about the conference and

proposed budget, broken down to travel, subsistence and conference fee costs. Following

supporting documents will be requested:

– CV (including a list of academic publications – if applicable)

– A short description of your involvement in this COST Action

– Acceptance letter from the conference organisers (confirming your oral or poster


– A copy of the abstract or poster submitted to the conference.


Applications will be evaluated by the Action’s Core Group acting as the ITC Conference

Grants Award Committee. The Committee will take into account the scientific merit of each

application in correspondence with the Action’s scientific objectives, as well as the formal

criteria explained below. The Committee will take effort to maintain parity between

applicants from different NEP4DISSENT Working Groups.


A Conference Grant is a fixed financial contribution which takes into consideration the

budget request of the applicant and the outcome of the evaluation of the application by the

Award Committee. Conference Grants do not necessarily cover all of the expenses related to

participating in a given conference. A Conference Grant is a contribution to the overall travel,

accommodation and meal expenses of the selected Grantee, and will be paid after the

conference on the basis of the submitted report, which has to be approved by the Award

Committee (see: Reporting and approval for payment below).

The calculation of the financial contribution for each Conference Grant must respect the

following criteria:

– Up to a maximum of EUR 2 500 in total can be afforded to each successful applicant;

– Up to a maximum of EUR 500 can be claimed for the conference fees to be incurred

by the selected Grantee;

– Up to a maximum of EUR 160 per day can be afforded for accommodation and meal

expenses. The Award Committee has decided to prorate this amount employing

country correction coefficients (CCC) used in Maria Skłodowska Curie Actions (table

2, p. 82) in the following way:

– 160 EU per day in case of countries with CCC of 100 % and above

– 140 EU per day in case of countries with CCC between 75-99.9 %

– 120 EU per day in case of countries with CCC of 74.9 % and below

In addition when meal and accommodation expenses are supported by the hosting

institution as part of the provisions offered in their conference package, the amount for

subsistence afforded to each eligible participant must be deducted from the Grant.

Documentary evidence of the conference fee amount must be provided by the applicant

and in kind, must be archived by the Grant Holder along with the relevant administrative



The Grantee has 30 calendar days from the end date of the Conference in question to

submit a scientific report to the Vice-Chair and the Action’s Grant Holder (please use

the template provided in e-COST).

Payment of the Grant is subject to the submitted Conference Grant scientific report being

approved by the Award Committee.

All queries regarding ICT conference grants should be directed to

Procedural and financial questions should be directed to NEP4DISSENT Grant Manager

Gabriela Semenowicz (

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