SUSPENDED !!! [Standing Open Call: Conference Grants for Early Career Investigators from ITC Countries]


This standing open call for Grant Period 3 has been suspended due to lack of funds. However, if you need conference support for an event happening between mid March and mid April 2020, please file an application, which we will be able to consider (on short notice) in case we make savings in other NEP4DISSENT activities happening prior to this period. In case we are not able to support any more conferences in GP3 (ending in April 2020), we will re-open this call in GP4 (starting in May 2020).


NEP4DISSENT (COST Action 16213) announces the Call for conference grants for doctoral students and Early Career Investigators (ECIs) from COST Inclusiveness Target Countries (ITC) to attend international science and technology related conferences on the topic of the Action that are not organised by NEP4DISSENT.


  1. Conference Grants are reserved for PhD students and ECI’s with a primary affiliation in an institution located in a participating ITC which has signed the Action’s Memorandum of Understanding.

ITCs participating in NEP4DISSENT are: Albania, Bosnia-Herzegovina, Bulgaria, Cyprus, Czech Republic, Estonia, Croatia, Hungary, Island, Lithuania, Latvia, Luxembourg, Malta, Montenegro, Poland, Portugal, Romania, Slovenia, Slovakia, the former Yugoslav Republic of Macedonia, and Republic of Serbia.

Early Career Investigator (ECI) is a researcher within a time span of up to 8 years from the date they obtained the PhD/doctorate (full-time equivalent).

  1. The applicant must make an oral/poster presentation at the conference in question and must be listed in the official event/conference programme. 

The main subject of the oralpresentation / poster presentation / speech at the approved conference must meet the scientific objectives of the Action and must acknowledge COST.

  1. The participation of each applicant must be pre-approved by the Award Committee of NEP4DISSENT (see Evaluation section below).

  1. Attendance at European conferences is preferred. However, conferences held elsewhere can also be considered.


This is a standing call. The applications will be revised and considered within two weeks of the submission.

For the current round (Grant Period 3), the conference travel must finish before 31 March 2020 and scientific reports must be submitted no later than 30 April 2020.

Eligible applicants must submit their conference grant requests online at the following web address:

In the online application form, you will need to provide details about the conference and proposed budget, broken down to travel, subsistence and conference fee costs. Following supporting documents will be requested:

– CV (including a list of academic publications – if applicable)

– A short description of your involvement in this COST Action

– Acceptance letter from the conference organisers (confirming your oral or poster presentation)

– A copy of the abstract or poster submitted to the conference.


Applications will be evaluated by the Action’s Core Group acting as the ITC Conference Grants Award Committee. The Committee will take into account the scientific merit of each application in correspondence with the Action’s scientific objectives, as well as the formal criteria explained below. The Committee will take effort to maintain parity between applicants from different NEP4DISSENT Working Groups. The committee reserves the right to modify the financial condition of the conference grant request.


A Conference Grant is a fixed financial contribution which takes into consideration the budget request of the applicant and the outcome of the evaluation of the application by the Award Committee. Conference Grants do not necessarily cover all of the expenses related to participating in a given conference. A Conference Grant is a contribution to the overall travel, accommodation and meal expenses of the selected Grantee, and will be paid after the conference on the basis of the submitted report, which has to be approved by the Award Committee (see: Reporting and approval for payment below).

The calculation of the financial contribution for each Conference Grant must respect the following criteria:

– Up to a maximum of EUR 2 500 in total can be afforded to each successful applicant;

– Up to a maximum of EUR 500 can be claimed for the conference fees to be incurred by the selected Grantee;

– Up to a maximum of EUR 160 per day can be afforded for accommodation and meal expenses.

In addition when meal and accommodation expenses are supported by the hosting institution as part of the provisions offered in their conference package, the amount for subsistence afforded to each eligible participant must be deducted from the Grant.

Documentary evidence of the conference fee amount must be provided by the applicant and in kind, must be archived by the Grant Holder along with the relevant administrative documents.


The Grantee has 30 calendar days from the end date of the Conference in question to submit a scientific report to the Vice-Chair and the Action’s Grant Holder (please use the template provided in e-COST).

Payment of the Grant is subject to the submitted Conference Grant scientific report being approved by the Award Committee.

All queries regarding ICT conference grants should be directed to

Procedural and financial questions should be directed to NEP4DISSENT Grant Manager Gabriela Semenowicz (

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