STSM Call for Grant Period 4 re-opened!

DEADLINE: Friday, 21 May 2021



NEP4DISSENT (COST Action 16213) is pleased to announce the call for Short Term Scientific Missions (STSM) for Grant Period 4 (until 15 October 2021), to support the scientific objectives of the Action, in particular to contribute to realisation of the implementation plans of the NEP4DISSENT working groups, as defined in the Joint Review Report.


STSMs are grants for short institutional visits that support mobility fostering collaboration between individuals within the framework of each COST Action’s scientific objectives.


STSM applicants must be engaged in an official research programme as a PhD Student or postdoctoral fellow or can be employed by, or affiliated to, an institution, organisation or legal entity which has within its remit a clear association with performing research, and which is located in COST Full Member/COST Cooperating Member/Approved Near Neighbor Country (NNC) which has signed the Action’s Memorandum of Understanding (the full list is available here). Applicants from NCC can be hosted only by institutions from  COST Full Member/Cooperating Member countries participating in the Action (for details, see COST Vademecum).



The deadline for this Call is 21 MAY 2021. The deadline applies to  all STSMs to be undertaken in Grant Period 4, regardless their start date.  All missions must finish before 15 September 2021 and scientific reports must be submitted no later than 15 October 2021. Further calls are unlikely to be announced.

Eligible STSM applicants must submit their STSM applications online at the following web address:

Please log-in and preview the form before applying.

You will need to provide following information:

  • Action Number (CA16213) and STSM Title
  • Proposed duration of your STSM
  • Proposal
  • Host details
  • Budget request

The proposal should clearly refer to the implementation agenda of a specific NEP4DISSENT Working Group, in order to be submitted for evaluation of the relevant WG Chair. 

Following supporting documents will be requested:

  • Letter of support from the Home Institution
  • Written agreement from the Host Institution that the STSM applicant can perform the activities detailed in the STSM work plan on the agreed dates
  • CV (including a list of academic publications – if applicable)

In order to enable smooth processing of your applications, please make sure that dates and institutional details indicated in the e-COST application form, the home and the host institution support letters are the same. In all three cases, please make sure specific dates are indicated (e.g. from 4 to 14 July 2019, rather than “in the month of July”).



Applications will be evaluated by the Action’s Core Group acting as the STSM Award Committee, and successful applicants will be notified in two weeks time.

The Committee will take into account the scientific merit of each application in correspondence with the Aim of the Call, as well as the formal criteria explained below. The Committee will take effort to maintain parity between applicants from different NEP4DISSENT Working Groups. The Committee reserves the right to modify the financial conditions of the STSM requests. When justified, the Committee will consider applications that are bound to start before this Call’s deadline.



General Criteria

An STSM Grant is a fixed financial contribution which takes into consideration the budget request of the applicant and the outcome of the evaluation of the STSM application. STSM Grants do not necessarily cover all expenses related to undertaking a given mission. A STSM Grant is a contribution to the overall travel, accommodation and meal expenses of the Grantee. The final amount of financial contribution is decided by the Award Committee after reviewing all the applications, and it is subject to the available budget.

Your application should meet following general criteria:

  • STSM must have a duration of min. 5 and max. 90 calendar days
  • Up to a maximum of EUR 2 500 in total can be afforded to each successful applicant;
  • Up to a maximum of EUR 160 per day can be afforded for accommodation and meal expenses.
  • STSM grantees must make their own arrangements for all provisions related to personal security, health, taxation, social security and pension matters.


Specific provisions for ECIs

Early Career Investigator (ECI) is a researcher within a time span of up to 8 years from the date they obtained the PhD/doctorate (full-time equivalent). ECIs can apply for an increased financial contribution of max EUR 3 500 for missions with an increased duration of between 91 and 180 calendar days (general criteria apply regarding the max. amount afforded for accommodation and meal expenses per day).


General Criteria

STSM grants are paid upon approval of the short scientific report after the end of the mission.

The STSM Grantee has 30 calendar days from the end date of the mission to submit a scientific report to STSM Committee and to a senior researcher affiliated to the Host Institution (please use the template provided in e-COST).


Payment of the Grant is subject to a STSM scientific report being approved by the NEP4DISSENT Award Committee and by a senior researcher affiliated to the Host Institution.

Specific provisions for ITCs

Specific provisions have been introduced to enable researchers from ITC (Inclusiveness Target Countries) participating in the COST Action to request a pre-payment of 50% of their STSM Grant when they complete the first day of their STSM. In such case, the representative of the Host Institution must confirm by e-mail to the Grant Holder that the STSM applicant has officially started the mission on day 1. Only then the Grant Holder can arrange the payment of 50% of the STSM grant. The remaining 50% of the Grant is payable once the administrative requirements have been satisfied after the STSM.


ITCs participating in NEP4DISSENT are: Albania, Bosnia-Herzegovina, Bulgaria, Cyprus, Czech Republic, Estonia, Croatia, Hungary, Lithuania, Latvia, Luxembourg, Malta, Montenegro, Poland, Portugal, Romania, Slovenia, Slovakia, the former Yugoslav Republic of Macedonia, and Republic of Serbia.


Please consider following guidelines, and in particular:
  • postpone making the travel arrangements for as late as possible
  • choose flights and accommodation that are cancellable (calculate that option in your budget)
  • buy travel cancellation insurance (it is eligible)
  • check the restrictions 48 hours before the event.


All queries regarding STSM grants should be directed to

Procedural and financial questions should be directed to NEP4DISEENT Grant Manager Gabriela Semenowicz (


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